NYC Planner Addicts Expo Sponsorship Letter

NYC Planner Addicts Expo Sponsorship Letter

July 18th, 2020 @ The Dumbo Loft

Without sponsors, we know our event would not be possible, We are reaching out to share some sponsorship opportunities we created that not only help us plan and execute a successful event but also beneficial for your company and growing your customer base. This is our 4th Annual event, and we are enthusiastic to organize and our mission is to combine experienced leaders in the planning and crafting community with the up and coming voices of tomorrow. We are an inclusive community and welcome everyone no matter their experience in planning and paper crafting. We aim to showcase new techniques, provide thoughtful and engaging panels, showcase new designers/artists, and of course have fun, all while bringing small owned businesses to the front line and help them get the exposure they need.

Planning is a community built on creativity, whimsy, and imagination. We offer intimate events where our attendees can feel immersed in the world of planning without being overwhelmed. Broken into three distinct sessions, we feel this style of event will be the most beneficial as attendees will have a chance to shop, learn and connect at their own pace. We are anticipating approximately 130 attendees who will join us for a day of Expo style shopping, meet and greets with some planner VIP’s, and a various range of Workshops, and ending the night with a Planner Party! Our events would not be possible without the help and support from Corporations like you! So, we thank you in advance.

Every year we focus on a theme. This year’s theme is “BROADWAY MUSICALS”.  From Wicked, to Rent, to In the Heights – we are asking for Corporations like you to help us achieve and capture one memorable and remarkable event. It would be such an honor and extremely appreciated by our members to have your support.

Sponsorship Opportunities:

Please note: Throughout the term of sponsorship, and also throughout the day of the expo, there will be many opportunities to set your shop and business apart from others. We are offering many different levels of sponsorship. So, no matter how Big or small your business is, we have many opportunities and options that can best showcase your work. During the expo, all sponsor logos will be displayed and will be honored on a bulletin at the event. We know that your business will definitely benefit by the exhibition arrangements as it will be featured on many different platforms/social media of our attendees as well as:

*We will promote/market your business in our Facebook Group, Instagram and on our Website.

*We will also promote/market your business at the event.

*Your business name will be listed on the sponsor information card and Plannerbill that will be handed out in each swag bag given to each attendee.

*YouTube Vloggers / Podcaster in attendance will recap our event and make mention of all our sponsors in their videos.

Sponsorship Options:

Vendors (15 Spots, $50 Vendor Fee)

One of the highlights of the night is shopping from our vendors. We are expecting a total of 130 attendees throughout the night; therefore we have to be able to provide a variety of planner/crafting supplies. We recommend creating new and exclusive content to boost your sales (collaborations are also welcome). There will be a total of 4 hrs dedicated to our pop-up segment of the event. You will get (1) 6 ft table, 2 chairs, black linen and a table sign that will feature your company logo. If you need an additional table or space for an actual booth please contact us for the specific cost. You will also get ad space under our vendor space in our Plannerbill in which you may offer a discount code to the attendees to use the day of. Please make sure you accept cash and credit card as a form of payment.

 Table Sponsors (14 Spots, $50 Table Sponsor Fee)

Each table will seat 8 people. This is a great way to say THANK YOU to the community and not to mention market your company to the style of your brand. Your company will be responsible for table décor, and gifts valued at $30 (retail value) per person for each guest at the table (8 in total). We will provide one of a kind table signage with your shop logo on it. If you wish to sponsor more than 1 table, you have the option of having them next to each other or scattered throughout the expo seating. Sharing tables is not allowed however you are allowed to feature other shop products on your table. Table sponsors who will not be able to attend the expo can ship their décor, materials, and gifts to the NYC Planner Addicts Headquarters. You will also be featured as a table sponsor in our Plannerbill.  We will help set it up for you on the day of the expo. Please contact us at NYCPlannerAddicts@gmail.com if you are unable to attend but want to sponsor a table. Please include all instructions on what you will need us to do – a picture of a table set up is ideal. All table set up, materials, and gifts must be mailed in by MAY 1, 2020.

 Swag:

For our expo we only offer full swag contributions. We would like 130 sample items from your shop. Items need to arrive at our headquarters by MAY 1, 2020. There is no limit on the size of your swag. If you would like to include a discount code for your shop please use code: NYCPASEXPO2020 and state/print the promotion on your swag item. We will promote your company on our social media platforms once we have the swag in hand. Your swag will be distributed to all attendees and you will also be featured in our Plannerbill under Swag Sponsors.

 Raffle/Door Prizes:

We ask the donation value of the prize to be $30 retail value and up. You can donate as many prizes as you like. Items need to arrive at our headquarters by MAY 1, 2020. These door prizes will be raffled and handed to attendees as prizes which allow them to recognize your product. We will announce your company and the items of the prize with recognition during the raffle process. You will also be featured as a sponsor in our Plannerbill.

 **IF YOU ARE CHOOSING TO SPONSOR A TABLE, SEND SWAG, VEND AND SEND DOOR PRIZES, PLEASE CONTACT US FOR A DISCOUNTED PACKAGED RATE**

 Lanyards / Name Badge (1 spot, $500 Sponsor Fee)

Your company logo branding will be printed on the lanyards along with the NYCPAS logo that will be distributed to all attendees along with a name badge.

 Instant Photo Booth / Backdrop Display (1 Spot, $750 Sponsor Fee)

Your company logo along with the NYCPAS logo will be printed on the main backdrop of the photo booth. Your logo will also appear on the instant photo print out itself where attendees will take home.

 Cotton Tote Bags (2 Spots, $500 Sponsor Fee)

These lovely, reusable tote bags will be used to carry all swag, programs, maps, fliers and any purchases the attendees do for the expo. Your company will share one side of the bag along with the NYCPAS logo. You can also sponsor both sides/ spot of the ‘swag bag’ to have only your branding (with NYCPAS) on the bag.

 Plannerbill (Full Ad $100, Half Page Ad $50, ¼ Page Ad $25)

Stand out from everyone and get the unique opportunity for a personal welcome. Your logo will be placed in our Plannerbill along with your social media outlets. You can add a discount code for the attendees. This adds a sincere element to your company’s sponsorship. If you are vending at the Expo you can add a coupon for the attendees for use on the day of. The Sponsorship fee covers the production of the Plannerbill and it will be distributed to all attendees.

 DJ (1 Spot, $1000 Sponsor Fee)

Stand out from everyone else and get a unique shout out throughout the night from our DJ. The DJ will announce you as a sponsor during opening and end call and throughout the entire event. We will also add your logo to the DJ Booth as a sponsor. You will also be featured as a sponsor in our Plannerbill.

 

The Phantom of the Opera Gold Sponsorship (1 Spot) $3,500 Sponsor Fee 

*Longest running Broadway show

  • Table at expo event, must be booked by March 1st for space reasons
  • 1 page visual representation on the Plannerbill
  • Recognition in opening/closing remarks as the SOLE GOLD Sponsor
  • Blog post introducing your sponsorship
  • Tweet shout-outs before and after event
  • Facebook post credit before and after event
  • Instagram post credit before and after event
  • Logo & Link on NYCPA site
  • 2 complimentary full access passes to use or raffle off on your social channels
  • VIP Swag bag for the 2 tickets (please email us names of attendees using the tickets by June 1st)

 

The Lion King Silver Sponsorship (2 Spots) $2500 Sponsor Fee

*Highest grossing Broadway show

  • Table at expo event, must be booked by March 1st for space reasons
  • Half page visual representation on the Plannerbill
  • Recognition in opening/closing remarks
  • Tweet shout-outs before and after event
  • Facebook post credit before and after event
  • Instagram post credit before and after event
  • Logo & Link on NYCPA site
  • 1 complimentary full access pass to use or raffle off on your social channels
  • VIP Swag bag for the 1 ticket (please email us name of attendee using the ticket by June 1st)

Hamilton Bronze Sponsorship (3 Spots) $1000 Sponsor Fee

*Most nominations for a Broadway show

  • 1/4 page visual representation on the Plannerbill
  • Recognition in opening/closing remarks
  • Tweet shout-outs before and after event
  • Facebook post credit before and after event
  • Instagram post credit before and after event
  • Logo & Link on NYCPA site
  • 1 complimentary full access pass to use or raffle off on your social channels
  • VIP Swag bag for the 1 ticket (please email us name of attendee using the ticket June 1st)

Off-Broadway Sponsor Fee $500

*Small Business Sponsorship

  • Visual representation on the Plannerbill on shared page with other small business sponsors
  • Facebook post credit before and after event
  • Instagram post credit before and after event
  • 1 complimentary full access pass to use or raffle off on your social channels
  • VIP Swag bag for the 1 ticket (please email us name of attendee using the ticket by June 1st)

 

Off-Off Broadway Sponsorship $250

*Startup Business Sponsorship

  • Visual representation on the Plannerbill  on shared page
  • Facebook post credit before and after event
  • Instagram post credit before and after event
  • 50% discount on the purchase of 1 full access ticket* and 1 VIP swag bag

Ticket must be purchased by Feb 1st and must be completed by contacting the Organization Team of NYCPAS Summer Event. You can attend yourself or raffle it off on your social channels. Please email us the name of the attendee by June 1st.

 **NOTE: If there is another type of sponsorship you are also interested in addition to our Tiered Levels, please contact the organization team and we can custom build a sponsorship bundle that is mutually beneficial for both parties involved.